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The Wiki is a way for users to share their knowledge of site relevant topics. Users can post articles to the Wiki, and edit existing articles. Site users can also subscribe to either the entire wiki, or to individual wiki articles. A WebGUI community wiki can be found at

1. Select the Wiki asset from the New Content menu of the Admin Bar. The “Add Wiki” screen will open.

2. Enter a title for the Wiki in the “Title” field.

3. The “Menu Title” is the title as it appears in the site navigation. You can leave this blank and WebGUI will fill it in for you (by default WebGUI will use the “Title”).

4. The “URL” field may also be left blank and WebGUI will fill it in for you.

5. In the “Description” field you can enter a description of this asset’s purpose. This area could be used to give users instructions or explain the purpose of the Wiki on your site.

6. Set your Display settings.

A. Hide from navigation?: if set to Yes, this asset will be hidden from the site navigation.

B. Open in new window?: if set to Yes, this asset will display in a separate browser window when viewed independently.

C. Display title?: if set to No, the asset's title will not appear on the page.

D. Style Template: select the style to enclose this template. If this asset is the child of another asset, the parent's style will override this.

E. Printable Style: provides a printer-friendly style for printing purposes.

F. Rich Editor: select the rich editor configuration to make available for editing articles in this wiki.

G. Front Page Template: the template used for the wiki's front page display.

H. Page Template: the template used to display wiki pages.

I. Page History Template: the template used to display the History tab in a wiki article.

J. Most Popular Template: the template used to display the most popular listing.

K. Recent Changes Template: the template used for displaying the most recently changed wiki articles.

L. By Keyword Template: the template used to display a listing of keyword-related articles in the wiki.

M. Search Template: the template used to display search results in the wiki.

N. Page Edit Template: the template used for editing pages.

O. Recent Changes Count: the maximum number of pages to display on the Recent Changes page.

P. Front Page Recent Changes Count: the number of recently changes articles that will be displayed on the front page of the wiki.

Q. Most Popular Count: the number of popular page links to display on the Most Popular page.

R. Front Page Most Popular Count: the number of Most Popular article title links to display on the wiki front page.

S. Thumbnail Size: sets the size of the thumbnails for this wiki. If left at 0, the WebGUI default size will be used. Changing this value does not retroactively change the size of thumbnails already in the wiki.

T. Maximum Image Size: the maximum image size allowed for attachments to the wiki. Leaving this at 0 will use the default WebGUI size. Again, changing this value will not retroactively change the image sizes already existing.

U. Use Content Filter?: if set to Yes, content submitted to the wiki will be scanned by the WebGUI Content Filtering system.

7. Set your Security settings for this asset.


A. Owner: the owner has full privileges for this asset.

B. Who can view?: select the group of users allowed to view this asset.

C. Who can edit?: select the group of users allowed to edit this asset.

D. Who can edit pages?: select the group of users allowed to edit pages submitted in the wiki.

E. Who can administer?: select a group of users who will be able to perform administrative functions to pages in the wiki, such as deleting a wiki page.

F. Approval Workflow: select the approval workflow for pages submitted to this wiki.

G. Allowed Attachments: if you want to allow users to add attachments to wiki fields, enter the maximum number of attachments allowed in this field. Entering a value in this field will result in a gray attachment area displaying above the content area in the wiki add article screen.

H. Filter Code: sets the level of HTML filtering performed on each wiki entry.

8. The Metadata tab is the standard Metadata screen common amongst all assets. If you need to handle metadata for the purposes of content profiling you can do so here.

9. The RSS tab allows you to set specific RSS criteria for this wiki.


A. “Items Per Feed” sets the number of wiki articles included in the feed at any given time.

B. “Feed Copyright” is where you an enter an copyright information you want included with feed.

C. “Feed Title” is the title for this wiki's feed. If left blank, the asset's title will be used.

D. “Feed Description” is an area for an optional description of this feed.

E. “Feed Image” is where an optional image can be uploaded. This could be an organization's logo.

F. “Feed Image Link” is the URL people will be linked to if they click on the Feed Image.

G. “Feed Image Description” is an optional description of the image uploaded in the “Feed Image” field.

H. “HTML Header Feed Links” is where you select the feed types to include in HTML headers, which many browsers make available to users.

10. Click save and your Wiki will appear on the web page.





Add Articles to the Wiki

There are two ways in which to add content to the Wiki:

Create a new article on a new topic:

New articles can only be created for a topic that currently does not exist in the Wiki. For that reason, you must perform a search of the wiki asset before being presented the option of creating a new article.

  1. Enter a topic in the Search box, and click Search.


  1. The Results of your search will display below the Search

    box on the same page. If the topic does not already exist in the Wiki, you will have the option of adding a new page.

  2. Click on the “Add a new page” link. The add a new page screen will open.

  3. Enter a title for the article on the “Title” field.


  1. Enter the content of your article on the “Content” field. The Content field contains a rich editor for formatting your content.

  2. In the Keyword field you can enter keywords to associate with this wiki article. Users may then search for a keyword on the wiki front page, and articles with matching keyword associations will be displayed.


  1. If you’d like to prevent other users from editing your content, set the “protect this page from editing” field to Yes. If the page is protected from editing, others will see a small label in the top right corner of the wiki page saying that it is locked.

  2. Click save.


The title of your article will appear under the “Recent Changes” field of the Wiki page.

To view a wiki article, click on the article’s title to view the content.


From the article’s content page you have a number of options.


  • View Tab: the default tab which displays the article’s content.

  • Edit Tab: the Edit tab allows you to add content to an existing article or delete the article b clicking on the Delete link at the bottom of the screen. To edit an existing article, simply make your changes to the content, and click save. Each time content is edited in an article, the article’s title will appear in the Recent Changes field of the Wiki field. This is why it may appear that an article’s title appears more than once. It is simply each version of an article being displayed.

  • History Tab: the History tab lists all edits that have occurred to the article. If there was a earlier version of an article you’d like to view or contribute to, you can view, edit, or delete that version from this tab.


Each wiki article has a comments field towards the bottom of the screen. To comment on an article, enter your comment in the comment field. Below the field are some number toggles, allowing you to “rate” the article (5 is highest).



Once you have entered your content and selected a number, click save.



Contribute to an Existing Article:

  1. Enter a topic in the Search box, and click Search.


  1. If the topic exists, it will appear in the Results field.

  2. Click on the article’s title to which you’d like to contribute.

  3. The article will open. Click on the “Edit” tab of the article.

  4. Enter your content in the “Content” field.


  1. Click save. The article’s title will appear in the Recent Changes field on the Wiki page, and you’ll see your contribution reflected in the History tab of any article with this title.

Once the wiki is populated, the Recent Changes and Most Popular fields on the front page will be populated. Below this is a Tag Cloud. in the example, this is the area of differently sized words.


When users create wiki articles, they have the option to assign keywords to that article. The tag cloud contains the top 50 keywords used in the wiki. The more articles that are associated with the keyword, the larger the keyword is displayed in the Tag Cloud. So, “howto” has many articles associated to it, while “workflow” has fewer. Clicking on a keyword in the cloud will display all articles in the wiki with that keyword association.

Keywords: Assets keyword cloud tag cloud wiki article

Search | Most Popular | Recent Changes | Wiki Home
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