The article is an all-purpose tool in WebGUI. Using an article you can post simple content to the site. The Rich Editor will allow you to add images and tables to your content.

1. Go to the New Content menu in the Admin Bar.

2. Click on the Article asset. A new screen will appear titled “Add Article.”
   
   

3. Title your article in the field labeled “Title.”

4. The “Menu Title” is the title as it appears in the navigation. You can leave this blank and WebGUI will insert it for you (WebGUI will use the “Title” by default).

5. The URL field may also be left blank. WebGUI will generate one for you.

6. Enter your content in the “Description” field. At the bottom (or top) of the Description field you will notice a gray area containing a number of icons. This is the Rich Text Editor. These icons allow you to work with your text in a similar way to most word processing programs.

Note: Hovering your mouse over a rich editor icon will reveal its function.

7. Click on the “Display” tab to check your display settings.
   
   

1. Hide from navigation?: if toggled to yes, the title of this asset will not appear in the site’s navigation.

2. Open in new window?: if toggled to yes, a new browser window will open to display this asset.

3. Display the title?: if toggled to No, the asset’s title will not appear on the page. Hiding the title is useful for making a number of assets appear as one cohesive piece.

4. Style Template: you may choose a style template in which to display your article. Note that a page layout's style will override this.

5. Printable Style: if toggled to yes, a pared-down version of the asset will be made available for printing.

6. Cache Timeout: allows you to set the cache timeout.

7. Article Template: you may choose a template to enclose your asset. This template will only be displayed in the asset’s namespace. So, if you have an article and a poll on the same page, the article’s template will only affect the article.
   
   

8. Choose your security settings from the “Security” tab.

8. 1. Owner: the owner has full editing and viewing rights for this asset. Usually, the owner is the person who created the asset. Clicking on the gray box with “...” in it to the right of this field will pop up a list of users available to select.

   2. Who can view?: if you need to limit who can view this asset, make a selection from the dropdown menu. If there are no viewing restrictions, leave the menu at Everyone. The Owner can always view the asset.

   3. Who can edit?: select who has editing rights from the dropdown menu. The Owner can always edit.

9. If you wish, enter metadata from the “Metadata” tab. New metadata fields are created through Content Profiling, which is discussed later in this book.

10. When your content has been added and you have chosen all your settings, save. Your article will appear on the page.

Note: Clicking Manage next to the security tab fields will direct you to the Groups screen.

Other Uses

The article in WebGUI is kind of a catch-all asset. It can be formatted to perform many functions and you should feel free to experiment with its different uses. Some suggestions are listed below:

Image as link: select the “Linked Image with Caption” article template from the Display tab. Upload an image using the WebGUI Collateral Image Manager in the Rich Editor (see chapter on adding images). When the image is uploaded to the Description field of the article’s Properties tab, highlight the image and select Insert Link icon from the Rich Editor. Fill in the hyperlink information, type a caption under the image in the Description field, and click save. Users will see the image with the caption below it on the page. Clicking on the image will redirect them through the hyperlink. This is a great way to invite users into your website or redirect them to different areas on your site using visual cues.

Introduce another site: an article asset can be used to introduce a topic and then redirect users to another site for more information. Simply fill out the “Link URL” field in the Properties tab. The URL will appear below the article’s text.

List of files: files can be attached to an article for others to download (if you have many files use a separate File Pile asset on the same page instead). Enter a title and text for the article, then use the Attachments field at the bottom of the Properties tab to upload files to the site. When you save the article the files will appear as a list of links below the article’s text.

Note: Remember, your article will appear on whatever page you were on when you selected the asset from the New Content menu. Make sure you begin to add a new asset from the page it should appear on.