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Shortcuts

The shortcut button has many uses, the most common being to create a “mirror” of an asset on a site. This is similar to a copy and paste; however, by creating a shortcut of an asset, an asset can be duplicated on a site, and editing the properties of one version of the asset will affect all versions of that asset throughout the entire site. So, if you place a shortcut of an article on three locations on a site, editing just one version of that article will render changes on all three.

To create a shortcut of an asset, locate the asset toolbar of the asset you’d like to duplicate. In this case, the “Welcome” article of the WebGUI demo page will be duplicated.

 

The shortcut button is at the far right hand side of the asset toolbar and resembles a curving arrow.

 

 

To create the shortcut, click on the shortcut arrow. A new tab, the Clipboard tab, will appear in the Admin Bar, containing the asset shortcut. The asset’s title will be displayed, so if there are multiple items in the clipboard you will be able to tell what is what.

 

 

Next, go to the page on which you’d like to place the copy of the asset. In this example, a copy of the “Welcome” article will be placed on a new page layout. Simply click the asset’s title in the Clipboard and the mirror of the asset will be placed on the page.

 

In this example, you can see a duplicate of the “Welcome” article placed on a new page layout. The asset is identical to the article on the demo homepage.

 

Click on the “Edit” button of the original article’s asset toolbar. In the articles “Edit Article” screen, change the article’s content.

Click save, and you’ll see the new content displayed in the article.

 

You’ll also see that exact same content “mirrored” in the asset shortcut, illustrating that changing the content in one version of the asset will affect all shortcuts made of that asset.

 

Override Shortcut Properties

At times, you may want to create a shortcut of an asset, but you might not want that shortcut to appear exactly like the original. In this case, WebGUI provides the option to override shortcut properties. This will allow you to change the properties of the shortcut, but will not affect the properties of any other version of the shortcut asset on the site.

If you look at the shortcut of the “Welcome” article, you will notice that there are two toolbars: a shortcut toolbar and the asset toolbar. The shortcut toolbar is the upper toolbar, above the gray bar with the “Shortcut” heading; hovering your mouse over the furthest icon to the left will reveal this.

To illustrate override options, a shortcut of a news section will be made. A Collaboration System formatted as a Weblog was added to a web page, and then used as a news story section.

As you can see, the original news story section contains eight stories. The creator of this asset would like a shortcut of the news section to appear on the site’s homepage, but only wants four of the threads to be visible on the homepage, as opposed to the full eight. In this case, an override of the asset’s original properties will be made in the shortcut.

 

 

In this example, the shortcut of the news section will be place below the “Welcome” article of the Plain Black demo homepage.

 

All eight headlines are currently displayed in the asset shortcut, and the desired outcome is to only display 4 of those threads on the page. To change this, the properties of the shortcut will need to be overridden. To do so, locate the shortcut toolbar, and click its Edit button. This will open the “Edit Shortcut” screen.

 

Click on the “Overrides” tab to open the override screen. On this screen you will see a list of asset properties that may be edited. This screen varies depending on the type of asset that was made into a shortcut.

 

Locate the “threadsPerPage” property and click on the “Edit” button to its right. This will open a screen from which the original property value can be changed. In this case, the original value was 30, and it is being changed to 4. After the new value is entered click save.

 

You will be returned to the “Manage Shortcut Overrides” screen on which will be reflected the property you just edited.

 

Return to the site, and you will see that the shortcut on the homepage now displays only four threads.

 

However, all eight threads are still displayed on the News page containing the original asset.

 

Keywords: Assets override override properties override shortcut shortcut user interface

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