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Asset Manager

Content managers in WebGUI can choose which editing mode is most comfortable to use while managing content:


  • Inline Editing: content managers view the page as it exists while editing content. This is the default view in Admin mode.

  • Asset Manager: works similar to an operating system’s file manager.

 

Most Content Managers become familiar with the Inline Editing view first. The instructions and examples in this book are all done through the Inline Editing view unless otherwise noted. This chapter will discuss using the Asset Manager because it contains some functionality not available in the Inline Editing view.

Asset Manager Layout

The Asset Manager is an easy way to manage assets from a tree view rather than from the inline view. It provides additional options while editing that are not available in the inline view, such as the Image, File, Template, and Rich Editor assets.

The Asset Manager is accessed from the inline editing view by clicking on the “Assets” icon located in the Admin Console on the left side of the screen.

 

 

The Asset Manager displays assets in a tree format, similar to a family tree. In the upper left hand corner is a crumbtrail navigation. The asset to the far right hand side of this navigation, in this example Home, is the parent page of the assets being displayed on the screen. So, in this example, all assets that are children of the homepage are displayed on the screen.

 

 

  • Crumbtrail Nav: indicates the page or asset you are currently on. If you click on the “back to site” link on the right side of the page, this is the page you would be returned to. It is the parent of all the assets listed in the Asset Manager (in this case the parent is “Home”).

  • Asset Titles: the menu titles of the assets that are all children of the parent page. If an asset title has a plus sign (+) next to it, that means it is a parent asset itself. Click on the title of the asset to view the assets it contains.

  • Asset Type: this indicates what type of asset is on the page; whether it is an article, page layout, navigation, or some other type of asset.

  • Revision: indicates the last date on which the asset was edited.

  • Size: indicates the size of each asset in either bytes (B) or kilobytes (kb).

  • Checkboxes: check the checkbox(es) of the asset(s) you wish to manage with the editing controls.

  • Asset Rank: the higher the rank, the higher that asset appears in the navigation or asset tree. To change an asset's rank, simply type in the new desired rank number in the corresponding rank box. Then, click the Update button in the row of editing controls.

  • Editing Controls: similar to the functions found in the asset toolbar of the inline editing mode. See the section on Editing Controls in this chapter.

  • Clipboard: contains items that can be pasted to the site.

  • Packages: these are packages of assets that may be exported as a wgpkg file for use on another WebGUI site, or selected and pasted for use in this WebGUI site. Inside the packages field is a checkbox which allows you to indicate whether or not you want assets in the package to inherit permissions from its parent asset.

  • Locked: on the far right hand side of the screen is a column displaying padlock icons. This indicates if the asset is locked for editing. If it is locked, the padlock asset will appear gold in color and be a closed padlock. If locked, the asset cannot be edited until it is committed for live publication, or deleted.

Reorder Assets

At the top of the Asset Manager are five major headings: Rank, Title, Type, Revision Date, and Size. Clicking on one of these headings will reorder the child assets in an ascending/descending order. For example, if you click on the Last Updated heading, the assets will be rearranged in order of newest to oldest edit session.

 

Change Navigation Rank

The rank of an asset determines where the asset appears in the navigation, so it is important to know how to change the rank of an asset. WebGUI makes this simple:

  • To the left of each asset title, in the Rank column, is a box that indicates the asset's current rank.

 

 

  • Enter the new rank value in the Rank checkbox.

  • Click the Update button in the row of editing controls below the list of assets.

 

Editing Controls

The Asset Manager allows extra editing functions to be performed that are not available in the inline editing view.

 

To the far left of each asset listed in the Asset Manager is a checkbox. These checkboxes let you select an asset(s) to be edited using the Delete, Cut, Copy, and Duplicate editing tabs below them. Because checkboxes are used, you may select more than one asset to edit.

 

  • Update: updates asset status; for example, if the rank of an asset is changed, the update button must be clicked to actually perform the action and update the screen to reflect that change.

  • Delete: throws the item in the trash.

  • Cut: removes the asset from its current location and places it on the clipboard.

  • Copy: places a copy of an item to be placed on the clipboard and used elsewhere on the site.

  • Duplicate: performs a copy and paste in one click. If you perform this function, a copy of the asset you duplicated will appear at the bottom of the list of child assets in the Asset Manager.

 

Items that are cut, copied, or duplicated can be viewed in the Clipboard, located to the right of the New Content menu at the bottom of the Asset Manager screen.

 

 

Select the checkbox of the item you would like to manage from the clipboard, go to the page in the page tree you’d like to add the item to, then click on Paste. More than one item may be pasted by selecting multiple checkboxes or the Select All checkbox.

The pasted item will appear at the bottom of the child assets with (copy) added to the end of the title to indicate that this is the item pasted from the clipboard (New Page (copy) ).

 

 

Assets in the Asset Manager can also be edited by clicking on the Edit link next to the asset title. This performs the same as clicking on the Edit button of the asset toolbar in the inline editing view.

 

 

After clicking on the Edit link, the edit screen of the asset opens.

 

 

From here, asset properties can be managed, just as they were when the asset was created.

Clicking on the More link next to the asset title operates in a similar fashion to clicking on the class icon of the asset toolbar in the inline editing view.

 

 

Change URL: opens the Change URL screen, from which a new URL for the asset can be entered. Doing so will remove all previous versions of this asset, so it will not be possible to rollback to a previous version, as none will exist.

 

 

Edit Branch: opens the Edit Branch screen. From here you can update content recursively throughout the site. For example, security options can be changed for entire branches of the site at once.

To make a change in the Edit Branch screen, alter the field you wish to change, then set the “Change recursively?” toggle to Yes. If the toggle is left at No, nothing will be changed.

 

 

Create Shortcut: by clicking on “Create Shortcut,” a shortcut for the asset is created, similar to if you clicked on the arrow icon of the asset toolbar in the inline editing view. The shortcut will be placed in the clipboard for placement elsewhere on the site.

Revisions: opens the Committed Versions screen for that asset. On this screen you see all the committed version tags in which this asset was edited.

 

 

View: View simply takes you to the inline editing view of the asset page.


Lock: this locks the asset without actually editing it. By doing so, this asset can be edited outside of WebGUI without fear of others trying to alter it. It will become unlocked when its version tag is committed. If an asset is locked, you will notice the lock icon changes from a light gray open lock to a gold closed lock.

Clicking on the lock reveals the Committed Versions screen for that asset, where you can view all the asset revisions, just as you can by clicking on “Revisions” in the More menu in the Asset Manager, or as you would by clicking on the lock icon in the inline editing view.

 

Search Function

In the top right hand corner of the Asset Manager are two links:

 

Manage will return you to the page tree view. This is useful if you performed a search, and are ready to return to the normal asset manager view.

Clicking on the Search link allows you to to search for anything in any asset class. Enter your search criteria, select the class you want to search from the dropdown menu, and click the Search button to display the results.

 

Click the Manage link to return to the page tree view.

 

Keywords: Assets change url navigation rank user interface

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